Meeting Minutes 3/2/2025

Opening Prayer
In Attendance: Clara, Riley, Jessica, Elizabeth, Austin, Adam, Brian, Claire, James, Megan, Chris, Robert
Reports
- Secretary’s Report: Jessica
  - Motion passes to accept.
- Treasurer’s Report: Clara
  - Made $55 after reimbursements from the Palentines event.
  - Please ask for reimbursements sooner so that we can have updated amounts reported for the meetings.
  - Clara would love to have a goal for having money in the prudent reserve for next year’s service committee.
- Outreach’s Report: Claire
  - currently outreaching for pi day event
  - deets on SWACY midyear in new business
- Events Report: Nick absent
  - All Saint Episcopal church is locked in.
  - Wants to get flyers put up everywhere!
- Programs’ Report: Katherine- absent
  - Working on Pi Day speaker, will have info on panels for the next meeting, miss y’all 🥹
- Graphics and Flyers Report: Chris
  - Sent out Pi day flier, looks amazing!!!
- Memorabilia Report: Austin
  - Want to check how much inventory is left!
- Webmaster Report: Austin
  - NTR
- Registration’s Report:
  - One new registration.
  - 30 Registrations.
- Unity Report: Will- absent
- Any Other Necessary Reports

Election of Necessary Positions
- Committee Positions
  - Tickets and Raffle
We will have an outreach table at SNOWYPAA and Elizabeth will make a sign up sheet for that..
SNOWYPAA West Tailgate hospitality room: Saturday 3/8 1-3pm. Meeting at the Smith’s at 12:00, riding up together.Clara motions to set budget for $50 for snacks and food which Robert (Culinary Jedi) will get. Motion passes.
Clara motions to set $50 budget for pizza for pie day. Seconded and motion passes unanimously.
Lanyards update
- Possible Logo for Lanyards and Sweatshirts:
LVYPAA couples game show event- March 29th in Vegas
Megan Motions for raising registration prices March 31 $30, $35 at the door. Passes unanimously.

New Business?

Outreach: going to SWACY midyear! Looks like we have a full car, Clara’s car, yay! Planning to leave March 20th, come back 23rd. Airbnb has been booked, it was the cheapest/best option. Nick, Jessica, Clara, Joey, and Claire coming so far!!

UCYPAA