Meeting Minutes 12/8/2024

In attendance: Clara, Riley, Jessica, Elizabeth, Nick, Will, Brian, Austin, Adam, Megan, Katie, Katherine
Opening Prayer (Kate?)
Third Legacy (Brian) 30min
Reports
- Secretary’s Report-Jessica
  - Motion passes
- Treasurer’s Report: Clara
  - Processed the payment for the playing cards
  - We’ve been able to stay above the prudent reserve
- Outreach’s Report- Claire absent (clara)
  - WACYPAA if you want to join please comeeeeee!!
- Events Report-Nick
  - Mount Tabor is locked in at 7:00PM and allowing added speakers to the meeting.
- Programs’ Report-Katherine
  - Working on getting speakers
- Graphics and Flyers Report-Chris, absent
- Memorabilia Report- Austin
  - CARDS ORDERED
  - Will be here on tuesday! YAY.
  - Setup fee was supposed to be $240. He was able to honor the $40 typo but next time that is the cost.
- Webmaster Report-Austin
  - Added some fun colors onto the website.
- Registration’s Report-Megan
- Unity Report: Will
  - Cookie decorating was soooo yummmyy!!
  - Friendsgiving was a BLAST.
- Raffle Report-Katie
  - Nothing new to report on
- Any Other Necessary Reports

Election of Necessary Positions
- Committee Positions
  - Culinary Jedi
  - Mail out
Sign up sheet for hosting Sunday Meeting
Ugly sweater event!
- SALTYPAA is providing food. SNOWPAA needs to be locked in still for the 50/50 raffle. Let’s show up at 6:00?
- Need to verify the meeting logistics.
- Game tables and the same white elephant setup?
  - BRING GAMES
  - GIFTS NEED TO BE WRAPPED
  - Elizabeth with write up a volunteer sheet
  - We have drinks, plates and all supplies that we need.
  - Katherine will chair the meeting. (if needed)
  - Lisa has the decorations.
business cards update? Nothing to update yet.
Memorabilia:
- When to order playing cards and how many
  - Confirmed setup is $40
  - QTY 50 ($4.95 Each): $247.50 + $40 + Shipping
  - QTY 100 ($4.85 Each): $485.00 + $40 + Shipping
  - Sell $8 each? Or up to $12 each?
- Shirts
  - Estimated $15 per printed shirt
  - Last year’s shirts were sold at $20 each
- Types of sweatshirts?

New Business?

Brian motions that children 11 and under $10, and $25 for over 12 years old. Clara seconds. Passes unanimously.
Idea for Service Project/Community Outreach in the New Year – Super Bowl of Caring aka a Food Drive for The Utah Food Bank to help feed struggling individuals and families – Katie
- Possible service work as a unity event.

UCYPAA